Officer - Procurement

To oversee the procurement process, manage vendor relationships, and ensure cost-effective and timely procurement of goods and services; to coordinate and manage procurement activities across Ezdan Holding Group according to terms of reference granted to him/her.

Job Duties and Responsibilities:

• Conduct ongoing market research to obtain the best prices without compromising on quality.
• Establish and optimize Key Supplier Agreements, identify new opportunities for efficiency improvements, and maintain procurement compliance.
• Develop, refine, and standardize procurement processes and practices to maximize the value of expenditures on goods and services for Ezdan companies.
• Review and negotiate procurement terms with suppliers, encompassing pricing, delivery, performance, and discounts, with the goal of reducing supply chain costs for Ezdan Group.
• Maintain, compile, and update information in vendor and stock databases, facilitating effective information management and reporting.
• Solicit quotations from approved and registered suppliers through email and identify reputable new suppliers and institutions.
• Evaluate formal quotations and make informed recommendations for the award of purchase orders or contracts based on a comprehensive comparison sheet, subject to approval by the Procurement Manager.
• Initiate communication with vendors to assess supply and equipment availability and validate invoices.
• Verify the capability of suppliers to meet purchase order requirements and quotation requests before formal adoption.
• Accurately prepare purchase orders within the ERP system, reviewing all fields before submission to the Procurement Manager.
• Administer transactions and manage discrepancies with suppliers, including non-conforming material replacements, order cancellations post-managerial approval, and the receipt of all guarantees.
• Maintain and update supplier records, including registration, approved status, blacklist status, and credit account information.
• Contribute to budget planning for the procurement department, based on price studies and procurement plans, if applicable.
• Participate in the planning and execution of procurement programs according to guidelines provided by the Procurement Manager, aligning with the competence and assigned tasks.
• Regularly report to the Procurement Manager, highlighting completed tasks, postponed items, and providing explanations for delays.
• Keep detailed records of all procurement-related forms and templates, ensuring compliance with internal audit standards.
• Execute all tasks directed by the Procurement Manager in adherence to the approved official procurement procedures.
• Undertake additional assignments as directed by direct manager.

Interpersonal Skills: Multitasking, Problem-solving, Time Management, Negotiation, Reporting and Organization Skills.

BehaviouralCompetencies: Customer Focus, Innovations and Change, Analysis and Decision-Making, Teamwork and Leadership, Drive for Results, Integrity and Commitment and Communicating and Influencing.

Computer Skills: Good command of using MS Office Applications. Knowledge in using ERP/ AX Dynamics

Language(s): Arabic and English.

Knowledge: Exceptional knowledge of Store, Wearhouse and purchasing techniques. Experience on procurement practices and the local market.

Other: Numerically astute and comfortable with undertaking financial analysis. Ability to prioritize and adaptable to changes. Proactive, determined, and able to work across all functions. Good communication and active listening. Ability to manage and maintain good relationships with outlets, departments, and vendors. Efficient work attitude. Proactive in problem resolution techniques. Holding a valid driving license in Qatar is a must.

Bachelor’s Degree or higher in any discipline.