Assistant Events Manager

The Assistant Events Manager supports the planning and delivery of hotel events, including conferences, meetings, weddings, and social functions. This role helps ensure each event runs smoothly, meets guest expectations, and aligns with the hotel’s service standards and operational requirements.

Job Responsibility:
- Assist with planning, coordinating, and delivering events from initial inquiry through completion.
- Work with clients to understand event requirements, timelines, budgets, and preferences.
- Coordinate event details with hotel departments, including catering, banqueting, front office, housekeeping, and audio-visual teams.
- Prepare event proposals, function sheets, schedules, and other relevant documentation.
- Support room setups, service arrangements, and on-site event operations.
- Monitor event progress and respond promptly to client requests or operational issues.
- Help manage event budgets, costs, and revenue targets.
- Maintain accurate records of bookings, client communications, and event updates.
- Follow hotel policies, health and safety requirements, and service standards.
- Gather client feedback and contribute to improvements in event services.

Candidate Requirements:
- Diploma or degree in hospitality, event management, business, or a related field.
- Previous experience in hotel events, catering, banqueting, or a similar customer-facing role.
- Strong organizational, communication, and client-service skills.
- Ability to coordinate multiple tasks and remain composed in a fast-paced environment.
- Good attention to detail and problem-solving ability.
- Familiarity with event planning tools and standard office software.
- Flexibility to work shifts, weekends, and holidays when required.
- Professional presentation and a collaborative approach to working with different teams.

• Event planning, coordination, and execution
• Budget preparation, tracking, and cost control
• Vendor sourcing, negotiation, and relationship management
• Venue selection, logistics, and setup coordination
• Event timelines, schedules, and run-of-show management
• Guest registration, hospitality, and attendee support
• Team coordination and task delegation
• Client and stakeholder communication
• Marketing and promotional coordination
• Problem-solving and on-site issue resolution
• Health, safety, and risk management awareness
• Strong organization, attention to detail, and time management
• Proficiency in event management and office software
• Flexibility to work evenings, weekends, and event-day shifts